Honesty and Trust are the Foundation of Success – KK Agrawal

Primaniyarta Award to Bitratex for the 8th timeThe Primaniyarta export award 2013 was awarded to PT Bitratex by the government of Indonesia, and recognizes the constant and ongoing quality consciousness of successful Indonesian exporters who are then role models for the other Indonesian exporters. Since the award was instituted in 1992, PT Bitratex has been among the shortlisted companies every year and has won the award for the 8th time this year. ‘We are in the top 3 similar companies in Indonesia’ says Mr KK Agrawal, President Director of PT Bitratex.

Pt Bitratex Industries, manufacturer of quality spun yarns has grown four times under Agrawal’s leadership since he joined the company in 1990. He has since turned it around and grown to be among the best in Indonesia with 70% of the yarn produced is exported to 40 countries globally and 30% is for the domestic market.

Mr KK Agrawal, President Director PT BitratexHe started his professional journey as a graduate from the premier Benares Hindu University, India to join under Aditya Birla of the Birla group in Calcutta. ‘Aditya Birla had just returned from his studies in the US and had a dream of expanding overseas. Aditya Birla selected me to start the first overseas plant in Bangkok in 1968. I was still a very young at that time and it was a wonderful learning experience. IndoThai Synthetics was established in Bangkok to supply to SE Asia and Indonesia was one of the markets of the yarn produced. Indonesia was seen as a potential market for growth due to its market and large population – the same economic factors that hold true even today.’

Relocating to Bangkok to establish a company overseas from scratch set the foundation for the young Agrawal, who was just 23 years old at that time. ‘It was total mindset change to move from a protected domestic market in India to an International market with global competition and a long term view’ says Agrawal. The focus was foremost on quality – quality in human resources, raw material and machinery. This learning and focus made their enterprise successful where other Indian companies making forays overseas failed due to the stark difference in attitude towards quality.

In 1973, Agrawal moved to Indonesia and two years later launched the first Indian Joint venture in Indonesia despite a lot of challenges. ‘It was a very different Indonesia then. Very remote, with no taxis and a short supply of electricity’ he reminisces. They received electricity subsidy from the Jatiluhur hydroelectric power station and this led to the first manufacturing plant being set up in Purwakarta, although ‘it used to take 4 hrs to Purwakarta from Jakarta at that time’ remembers Agrawal. He has worked for 35 years with the Aditya Birla group and left the company at the demise of Aditya Birla in 1995 to seek other opportunities.

The three major learning points that have led to his success have been firstly, relocating overseas to establish a company from scratch amidst challenges in resources – raw material and human, machinery. ‘The second change was when we started to export. To find new markets competing with developed markets and their high quality standards. We have been expanding our production facilities constantly. The third is to not only to maintain quality but to keep increasing the benchmarks and strive to be the best in the world’ explains Agrawal

Honesty is the bedrock for success’ he asserts. ‘Honesty towards the work we do and towards our customers.’ ‘We deal with customers who are 10,000 km away and they keep coming back to us. If ever we make a mistake we accept and make amends. This develops customer confidence and establishes reliability.’ For sustained growth, investment people and technology is required. With a twinkle in his eyes, he says ‘Japanese customers are our benchmark as they have very high quality standards. If we can export to them then we are reaching our quality standards. We compare ourselves with best globally and that is how we maintain quality year by year.’

Mr Agrawal’s role model is Aditya Vikram Birla, whose admirable business acumen and way of thinking made him force behind the success of his group of companies. The internal control systems that he learned with the Aditya Birla group have been emulated in his current company and all aspects of production and up to profit and loss can be monitored in real time is available to the relevant staff members in a structured manner. ‘Our goal is to maintain the company growth and remain at the highest quality levels’ he emphasizes.

Agrawal practices ‘participative management by consensus, where every team member participates and commits to the plan of action. In this system, reviews and decisions are taken in groups. A group of people get together, to review the working of the company periodically. They go into the various aspects and problems and prepare action plans. In the taking of a decision, instead of one man taking a decision, it is done as a consensus decision, which emerges out of the discussions in the group. This to him is the key driver of progress, prosperity and economic health for the company.

Mr KK Agrawal at 72 years is very active and starts his day at 4.30am with daily Yoga followed by a walk. The family then breakfasts together and this is their important time together. With his work in Jakarta and Semarang, he travel plans include 12 overseas and 12 domestic trips every year. ‘Personally I would like to continue working as long as I can and stay on in Indonesia with my family, he elaborates.’ Harmony and balance is his relationships be it with family or at work with his colleagues is very evident. His secretary has been with him for the last 35 years.

His mantra is to ‘keep calm and carry on’.

Posted in People | Tagged , , , , | 2 Comments

Effective Teamwork with Online Collaboration Tools

Online Collaborations Tools - my top 7In the technology empowered world, businesses are no longer confined to their offices and meetings are not always face-to-face, Now, you can grab your BlackBerrys, laptops or iPads, find wi-fi access, and are good to go at anytime and anywhere … with the help of online collaboration tools to get the job done. This is especially great to increase productivity with growing traffic challenges, especially in big cities like Jakarta.

Collaborating online is the perfect way to diminish the distance between project teams and clients, as they can work together on the same documents, at the same time as if they were all in the same room. This means that projects can be done much faster, as there is no need to send documents back and forth between offices, and it helps create a sense of teamwork and transparency, it can even help improve client relationships.

The three key features that make the many online collaboration tools stand out and which can help your team accomplish its goals, are usability, security and suitability.

So if you mainly want to hold online brainstorming sessions, for example, it’s important that the tool you choose has good whiteboard functionality. Other useful features are the ability to upload documents, a calendar and notifications by e-mail when changes have been made to a document.

All reputable online collaboration tools have security features which ensure that anyone who is not invited to your workplace can’t see the documents that you are working on. In addition, most tools offer encryption, which is an additional layer of security that makes your documents unreadable to those with malicious intentions. A good, secure tool, will also allow the owners of the online collaboration workspace to set authorization levels for its participants. This means that while some people will be able to only read the documents, others can make changes but not everyone can delete documents.

My pick of the top 7 collaboration tools based on usage and functionality are:

1. Online Meetings and Interviews with Skype

Skype (www.skype.com), an online tool with free video call facility is my sanity saver by filling the communications gap with my children away at University. It’s free, and it works well for text, audio and video chats. Desktop sharing, sending files and group video conferencing in premium accounts makes this my favorite tool.

For many Skype users the tool is simply a phone replacement or a way to make international calls without a charge. While the direct communication uses are obvious, there are so many other ways to use this tool as well. I really enjoy Using 3rd party Skype recorder add-ons like Call Recorder (Mac) or Pamela (PC) for online interviews. These can be easily edited and then e posted on your YouTube channel.

2. Document Sharing and Collaboration with Google Docs

Google Docs (www.google.com) is a great online collaboration tool. For those who have Gmail, no sign-up is necessary, as it automatically links to your Gmail account. Otherwise, sign up only takes a few minutes. One of the coolest features of this tool is that it allows co-workers to see each other’s changes to documents in real-time, as they are being typed. If more than one person is making changes to a document, a colored cursor follows each person’s changes, and the person’s name is above the cursor so there is no confusion with who’s changing what. Also, Google Docs has a chat facility, so as a document is being changed, co-workers can chat in real-time.

This is an attractive platform for teams looking for a free web-based tool with basic collaboration capabilities giving you the flexibility to be productive from your desk, on the road, at home and on your mobile phone, even when you’re offline.

3. Project Management with Basecamp

Basecamp (www.basecamp.com) is a popular, cloud-based project management and collaboration app used by over five million people all over the world. It’s a fast and efficient tool for keeping your to-dos, files, messages, schedules, and milestones all organized in one place. The basic package can manage up to 10 projects and includes 3 GB of file storage. With this tool you can keep your projects, people, and data organized in real time

Basecamp even sends a digest email, reporting on the previous day’s activities, which makes it easy to track the progress of a project. Like most online collaboration tools, it keeps track of every version of each file uploaded. Basecamp is also great for companies that have employees in multiple countries, since it is available in many languages.

4. File Sharing and Storage with Dropbox

DropBox (www.dropbox.com) is the easiest way to share and store your files online. Think of it as a shared folder on steroids, used to share images, videos, and documents with clients and team members. When you collaborate on files that need to be updated and changed often. Giving team members access to the latest versions of files that can be checked out and checked in to ensure accurate revisions is handled nicely by tools such as Dropbox. A free account gives you 2GB of secure storage space “Secure Sockets Layer (SSL) and AES-256 bit encryption” and additional as required can be purchased.

Many 3rd party integration with Dropbox are possible including integration with your Google Drive.

5. Web Conferencing and Webinars with AnyMeeting

 AnyMeeting (www.anymeeting.com) is a full-featured web conferencing product designed and priced for small business, including a completely free ad-supported option that lets you hold unlimited meetings for up to 200 participants. It is browser-based and features screen sharing, live polling, and session recording. It provides all the features small business needs – including 6-way video conferencing, conference calling, built-in VoIP, screen sharing, presentation sharing, video sharing, recording, mobile, social media integration, webinar ticketing, and more – in one, easy-to-use package. Now also as iPad and Android Tablet apps, so that mobile attendees can join the meetings as well.

6. Remember Everything with Evernote

With Evernote (www.evernote.com), you can save almost everything, as you scan the Web from any one of your devices. Evernote allows you to view your saved items on any of your devices, at anytime from anywhere. In a personal setting, Evernote is fun for keeping items in your life organized and on tab. With professional colleagues and team members, Evernote is a great way to quickly share your ideas in an open forum.  It’s free for individuals and the premium subscription gives you more file storage and the ability to allow others to edit your notes, an important feature in collaboration.

7. Online Brainstorming and Mind Mapping with MindMeister

Mind mapping is the process of using visual diagrams to show the relationships between ideas or information. Its popular uses include project planning, collecting and organizing thoughts, brainstorming and presentations — all in order to help solve problems, map out resources and uncover new ideas – a great way to build resources and tap the collective knowledge of your entire staff.

MindMeister (www.mindmeister.com) facilitates collaboration for mind mapping and brainstorming, with an intuitive, easy-to-use interface. You can collaborate in real time; discuss changes over live chat, exchange ideas and even view the change history of a mind map. Projects can be accessed via mobile devices as well as online and offline, securely with data encryption and daily monitoring.

There is a growing range of online collaborations tools available and many of them are free to use. Although online collaboration has the potential, there are still reservations and technical challenges that companies must address when investing in online collaboration. The way people collaborate in an online environment may be very different from how that same group of people would work together if they were in the same room. So try out the various options available for suitability, security and usability to increase collaboration and productivity without needing to be in the same room at the same time.

Posted in Technology | Tagged , | 1 Comment

Vikram Hazra – A Spiritual Rock Star

Vikram Hazra is like a finely cut diamond with multiple facets, each distinct yet collaborating to sparkle.  He is a writer, philosopher, spiritual guide, teacher and programmer associated with Sri Sri Ravi Shankar’s Art of Living (AoL). He is however, foremost a musician, who doesn’t just play music – he opens up a doorway for his audiences to touch their own soul. A spiritual rock star with the ability to effortlessly blend spiritual songs with a contemporary sensibility. Since his first album release in 1997, his urbanized devotional music mesmerizes packed concerts in over 40 countries.

Vikram was once a journalist and when he filed a story on the AoL, his curiosity got the better of him and he ended up doing the Basic course. Today he serves as Program Director for the International Art of Living Foundation, conducting workshops and initiating community development projects across the world.

It was indeed a pleasure talking to him and he came across as a very warm and open individual. “I do have a specific mission and that is to present Indian culture and deep devotional philosophy in a beautiful way to the rest of the world” said Vikram. This is evident in his lyrics which take from the simplest of Indian folk bhajans to the poetry of Amir Khusrau, from Buddhists chants to African and African-American spirituals, from the philosophy of poet-saints like Kabeer, Meera, Raidas and Jaydev to contemporary blues and jazz, Vikram’s concerts seamlessly meld diverse styles into an organic whole.

In between his various activities, reading, traveling he has ‘miles to go before he sleeps’ and shares that ‘sleeping is my hobby.’

I am looking forward to Vikram Hazra and his band members, perform in Jakarta. An evening that promises to combine the beat and rhythm of a modern concert with the spirituality of a satsang.

Music is the biggest unifier of the world. So we invoke the sense of a one-world family through music’ said Vikram. We look forward to his style of music. As Sri Sri Ravishankar says “Broaden your vision and deepen your roots” and this kind of music really exemplifies the quote.

Posted in People | Tagged , | 2 Comments

Rishi Vidhyadhar, Living in the Present with Total Awareness through Sudarshan Kriya

Rishi Vidhyadhar, faculty of Art of Living rganisation

Rishi Vidhyadhar

‘Existence is a fact but living is an art,’ said Rishi Vidhyadhar when I met him at the The Art of Living Center, Jakarta, last week. With his flowing salt and pepper beard, twinkling eyes and smiling face, dressed all in white, he is the epitome of a spiritual guru.
Rishi Vidhyadhar in the universal quest for wealth, health and happiness, has been a successful businessman, aerobics instructor, interior designer and Ayurveda. The first breath he took with awareness at the Art of Living course in 1998, gave him his life’s mission. As he puts it, ‘The feeling of Emptiness gave way to a sense of completeness and fullness the moment I experienced the Sudarshan Kriya‘, the profound breathing technique gifted to the world by Sri Sri RaviShankar. He found ‘the fountain of inner pace and joy. A sense of fulfillment 24×7 – sense of –  and is it and I don’t want anything further’ says Rishi ‘Wealth is essential but is useless without health and happiness.

The Power of Now with Rishi Vidhyadhar

He found the practice of Sudarshan Kriya transformative and ‘When you find something wonderful, we want to share.’ So began Rishi Vidhyadhar’s journey to teach this amazing technique to bring the fountain of happiness within reach to thousands of people, as a faculty member at Art Of Living organization, founded by Sri Sri with centers in 155 countries around the world.

The mind like a kite flying with our breath

The mind like a kite flying with our breath

The Sudarshan Kriya is a breathing exercise based on rhythmic breathing that anybody can learn through a course at AOL. As Rishi Vidhyadahar said ‘You only value something if you contribute something to attain it. In this modern day, the most precious thing is time.  It only takes 3 hours a day, for 3 days to learn this technique. In just 9 hours, we learn something so natural and easy, which brings you the profound knowledge of being in the present.’
Every emotion is defined through a different breathing pattern. Anger and fear leads to rapid and shallow breathing, whereas calm and peace leads to deep and long breathing. He used the beautiful and visual analogy of a kite and its string to describe the relationship between the mind and the breath. So when the string is short, the kite falters and is unstable, whereas when the string is long the kite can soar high ‘just like the mind – composed, centered and creative. The world is a beautiful place.’
This breathing practice allows us to be in ‘total awareness’ or being in the present and thereby plugging into the power of now. He explained that most of us are always living in the past, which is ‘dead’ and worrying about the future which merely ‘an imagination of the future in the past,’ and leads to stress.
Rishi Vidhyadhar defined stress ‘as the difference between imagination and reality.’ And further explained that stress needs to be eliminated, not managed. The only way to eliminate this difference between imagination and reality is to be present and accept reality as it is. ‘The self inside us has the power to accept anything and everything if you can get into touch with it. It requires courage to accept reality.’

Poonam Sagar in Conversation with Rishi Vidhyadhar

In Conversation with Rishi Vidhyadhar

Posted in People | 3 Comments

Student Hostels in Singapore: Reality Check

Merlion at SingaporeOur latest trip to Singapore with my daughter was a real eye opener. We were there to find student accommodation for her first year undergraduate studies in Singapore as the college dorm rooms were limited and she had not been offered a place there. The student accommodation we found was generally expensive, poorly furnished and sometimes just unpleasant.

First stop was at the college student services who gave us a long list of alternative accommodation options registered with the institution. We mapped out the options on a map based on price (from SGD 400/mth – 1200/mth) and proximity to her institute – LASALLE College of the Arts.

Early next morning after calling all the identified hostels we set off, guided by Google maps guiding us on our tablet PC.

The hostel is the pink building on the right and NOT the tall condos.

XIN Residences: The hostel is the pink building on the right and NOT the tall condos.

The first stop was the most recommended option by the student services staff and it was for lack of a better term – a dump. A long 15 minute walk from the closest MRT, it had 3 floors of double and triple sharing rooms. The door opened to the all-in-one service area with a washing machine, cooking stove and wash basin adjoining a tiny bathroom. In fact the bathroom was so tiny that one would need to stand really close to the pot to shower. Further ahead was the

service area at XIN Residences

Service Area at Entrance in XIN Residences

main room with metal framed beds, study tables and wardrobes and barely any space to move in between. It was really depressing. Free Wi-Fi was provided, but in addition to room rent required shared utility bills. It had no common areas and was managed by just one lady in the management office.

Some other places we saw were even worse with cramped, dirty rooms and varying stages of disrepair. It seemed as if the oldest buildings had been converted into money making hostels. The one

Global Residences of the Katong Group

Global Residences

that we felt was better than the other choices, Global residences at Tiong Bahru (managed by the Katong Group of Hostels), consisted of 3 double sharing bedroom apartments with a large living room and  separate kitchen and service area. The only downside was that it had only one bathroom between six residents. For lack of a better option, we booked a room here as it had easy bus and MRT access with shopping facilities just 5 minutes away.

While sharing our experience with friends we were pointed to an online site www.easyroommate.com.sg. With the stress of sharing a single loo with 5 other roommates, we decided to try this online service and signed up for a month’s subscription. From the very next day my mailbox was flooded with interest from prospective roommates/housemates. As I had signed up on behalf of my daughter as an 18year old looking to share room, there was interest from a lot of men — Eeeeeks. Also there were a lot of ‘small’ rooms available in great condos with facilities such as pool, gym, BBQ pits etc. On closer inspection, these small rooms were in fact maid rooms, for which SGD 700 upwards excluding utilities was being charged to house-sit the condo with the owner not in residence.

Other apparently attractive options – Salegie apartments were being offered which are only 2 mins walk from the school. On closer inspection and site visit by a friend in Singapore, learned that these were the smallest rooms she had ever seen. The already small rooms of the apartments had been further divided into two with a plywood wall such that the single room air conditioner was divided into two with the remote kept outside. It was so cramped that if the folding table fixed to the wall was setup, one could not move around.

HDB apartments and condos that offer ‘common’ rooms for rent also need to be vetted with respect to other residents, locality and finally the mystery roommate. These are generally on yearly contracts. It is indeed a roll of dice and you stand to lose the usual one or two months deposit if you choose to move out before completion of the contract period.

The other disadvantages of the online sites is the lack of real photographs and complete information. Currently due to scanty information, one needs to personally visit the room, meet the other residents, see the locality and then take a decision. Whereas, Information on student hostels online is misleading with beautiful photographs and requires personal time and effort to decide on a suitable place to stay.

If you are planning to look for student accommodation in Singapore, my recommendation would be to:tips

  1. Search online and create a list of student hostels in Singapore
  2. Register at easyroomamte.com.sg or any of the other similar sites specific to Singapore and make a list of relevant listings
  3. Plan at least 3-4 days in Singapore for room hunting
  4. Get an EZ-link card and check out each place starting from the ones closes to the school. The distance of MRT stations and Bus Stops is a major criteria for decision making.
  5. Also note proximity to shops and places to eat

In a stroke of good luck, a couple of days prior to moving to Singapore, we received information that the school dorm room was available, and we jumped at it. The room turned out to a really large airy room on the 5th floor. It was clean, comfortable and the bus stop outside the campus connected it to the school with a direct bus. Utilities are included in the room rent along with free Wi-Fi and the comfort of being surrounded with fellow students.

It was definitely a learning experience and totally at odds with my earlier information on student boarding in Singapore for school going children, that I received from parents, students and online research. Live and learn.

Posted in Travel | 22 Comments

How to Leverage the Potential of Linkedin Company Pages for your Business?

Linkedin Company Pages - How to Leverage the Potential of Linkedin Company Pages for your Business? With over 200 million active members, LinkedIn is the perfect professional social media network for businesses and communities to promote their products and services, recruit top talent, and share important, interesting, and useful updates with Linkedin Company Pages.

LinkedIn celebrated its 3,000,000th Company Page last month, but many businesses still don’t understand the value of maintaining one. Here’s why – As a business, you need to be where your current and potential clients are – on LinkedIn.

This is a very valuable business tool for branding and sales strategy, to engage with your audience and help control the way your audience perceives you as a company on a major platform and a great place to showcase the people and skill sets that make up your company

Linkedin users can “Follow” your company to stay tuned for updates on additional services, statuses, and more. Linkedin posts these updates in the newsfeeds of your followers. Employees too benefit from these pages since they can list your company as their employer on their personal pages.

Linkedin Company Pages are free to set up and require very little technical know-how and you can get started once you have all the following information to fill out the profile.

  • An email address in your personal profile that is linked to your company domain
  • Your company name (be sure to use exactly the same company name as the one listed in your personal profile.)
  • Names of page administrators
  • Logo and attractive cover image
  • Corporate information such as:

o    A minimum of 250 characters describing your company
o    Keywords and phrases describing your product/service offerings
o    Website/Blog RSS feed and Twitter account
o    Company size/type
o    Company Website URL
o    Industry, operating status, year founded
o    Products or services
o    People who would provide recommendations or testimonials

When all this information is collated, your Linkedin Company Page is just 3 steps away:

  1. To get started, go to the “Companies” menu on LinkedIn. From there, select “Add Company”.
  2. Enter basic information about your company, its description, number of employees, and industry it operates in.
  3. Follow LinkedIn’s wizard for creating completing the company profile

To help you create a standout LinkedIn company page, here are some best practices to enable management and engagement effectively.

Best Practices:  Managing a business page on LinkedIn

  • Update your profile image and info often to keep it current and fresh
  • Tell your brand story in a compelling biography
  • Spotlight employees, customers and products
  • Feature your products and services to catch the eye of your target audience
  • Follow SEO indexing to ensure maximum brand exposure when searched
  • Be creative

Best Practices:  Ongoing Engagement Tips

  • As a network for professionals, optimal posts are most often during office hours
  • Keep your updates brief, professional and post once or twice a day
  • Rotate updates between linked posts, images and engaging comments
  • Get your employees involved
  • Ask for engagement (every once and awhile)

More resources on how to optimize your Company Page, check out LinkedIn’s Company Pages guide. The Resources tab is particularly helpful and chock-full of instructional videos. If you are looking for examples for inspiration and ideas check out the many great Linkedin Company Pages.

Posted in Technology | Tagged , | Leave a comment

Planning For Disaster: Data Backup and Recovery

small-business-data-backupIn the constantly evolving technology driven world, companies struggle with increasing amount of data being stored on the networks of small and medium-sized businesses, which users want to be able to access wherever they are from a variety of devices, including smart phones, tablets and laptops.

Imagine for a moment that one day you go to work to find that all your company data – emails, documents, databases, contact lists, accounting data, billing information, etc. – has simply vanished, permanently. Gone is everything that makes your company what it is and that has allowed it to operate and grow as a business. How soon can this data be recovered, and what can be the impact of this loss to your business?

With the growing value of data as a strategic corporate asset, data backup and its recovery is possibly the most important part of your IT infrastructure. Odds are that at some point your company will experience a computer crash, virus, or some other disaster that will affect your data storage. Without a well thought out data protection strategy you are placing your business at risk for eventual disaster. The challenge is to implement a reliable backup and recovery solution in the most efficient, cost-effective manner.

Threats to your business and your data range from acts of nature, such as earthquakes, and floods; to crashed servers or corrupted hard drives; to simple data loss caused by employees walking out the door with laptops or USB drives. Think of backup and disaster recovery as an insurance policy for your data.  Just as you would never consider driving a car without auto insurance, you shouldn’t use data without having data recovery insurance.backup-recovery

Getting it right

So what makes an effective data backup strategy? The first step is to know what needs to be backed up and archived. Backups are copies of active data for short-term use and are frequently overwritten with updated versions. Archives, on the other hand, contain static data, such as inactive document files and old emails.

An effective data backup plan consists of five parts:

1. Plan for data backup

a)      What data needs to be backed up

b)      Where to keep the backup

c)       Store a full backup at another location or online to protect against fire, theft or other disaster

d)      Quarterly or annual backup for critical data.

2. Create a backup routine

a)      Data backups to be regular scheduled daily tasks

b)      Who will backup data

c)       Wherever possible automate the backup process.

3. Custom backup strategy for business needs

a)      Determine the best schedule for data backup based on how often the data changes.

b)      Supplement full backups with incremental backups.

4. Test the backup periodically

a)      Ensure backup data fidelity by attempting to restore them to an alternate location. This will bring out any flaws or corrupt data before it is too late.

b)      Use backup applications that generate a reports or logs to quickly identify any problems or skipped files in the backup job.

5. Backup of a backup of a backup

a)  A backup is more than simply moving email, financial documents or other important files off to an external hard drive or removable disk. Simply moving data from one location to another isn’t giving you any extra protection in case disaster strikes. If there aren’t at least two separate copies of your data, it isn’t a backup at all.

b)   While a single backup may be a good start (two copies of irreplaceable files), there is still some risk for data loss, especially if both copies are kept in the same location.

c)  The best protection against data loss, especially from catastrophic events, is having at least three copies of your data (the original files, an easily-accessible backup and a protected copy of your backup). While some large companies may use dedicated off-site data storage services for this, a business doesn’t have to be big to have three copies of your data. Even something as simple as using an inexpensive online backup service to keep a third copy of the data is sufficient.

Any business that cares about the security of its data needs to have an effective backup strategy to guard against inevitable data loss. Given the overall negative impact permanent data loss can have on a company, a data backup and recovery strategy that is effective is essential.

Posted in Technology | Tagged , | Leave a comment